Useful keyboard shortcuts

Back to the style guide menu

Some you know and some you don’t

Before you start: We’re sure you know this but don’t actually press ‘+’. Just hold down the ‘Ctrl’, ‘Alt’ or the ‘Alt Gr’ key and use the keypad (the number keys on the right end of the keyboard) to type the number in.


  • Ctrl+A – Select all
  • Ctrl+C – Copy
  • Ctrl+V – Paste
  • Ctrl+F – Find
  • Ctrl+P – Print
  • Ctrl+F2 – Print preview
  • Ctrl+Z – Undo
  • Ctrl+Y – Redo
  • Shift+F5 – Go back to your last edit point

Formatting (highlight the text you want to format)

  • Ctrl+B – Bold
  • Ctrl+I – Italics
  • Ctrl+U – Underline
  • Ctrl+L – Left-justify
  • Ctrl+E – Centre text
  • Ctrl+J – Justify it
  • Ctrl+R – Right-justify it
  • Shift+F3 – Changes the case of text. Useful if you’ve accidentally HIT THE CAPS LOCK KEY
  • Ctrl+= – Makes text subscript

Symbols (these don’t work on laptops)

  • Alt+0145 – Left single quote (curly quote ‘, not a straight one ') (see Quote marks)
  • Alt+0146 – Right single quote (curly quote ’, not a straight one ')
  • Alt+0147 – Left double quote (curly quotes “, not straight ones ")
  • Alt+0148 – Right double quote (curly quotes “, not straight ones ")
  • Alt+0150 – Inserts an en dash (–) (see Dashes)
  • Alt+0151 – Inserts an em dash (—) (see Dashes)
  • Alt Gr+t – Trademark sign (™)
  • Alt Gr+c – Copyright (©)
  • Alt Gr+r – Registered trademark (®)
  • Alt Gr+4 – Euro symbol (€)
  • Alt Gr+o – To get an ó (add in the Shift key if you want it in caps)


F4 – Repeats your last command – So if you apply a style you can use F4 to apply it to all other paragraphs – highlight the text and apply the one you want, then highlight the next piece of text and hit F4. Rinse and repeat. (Doesn’t work on some Writer keyboards as you need [technobabble alert] a different driver.)

F5 – Refresh – For web pages (if one breaks, or to make sure you’ve got the most recent version) and other stuff like in My Computer (if you’ve deleted/added/moved files and they’re not showing, F5 should reveal them).

See also